How to send SMS? Texting at work was once seen as unprofessional. However, in today’s fast-moving business world, it has become standard practice. Whether you’re reaching out to a client or launching a marketing campaign, SMS allows teams to connect quickly and effectively.

Nevertheless, using a phone all day can be inefficient. Typing on a small screen and constantly switching between devices is frustrating. Fortunately, there are plenty of tools that let you send texts directly from your computer. In this guide, we’ll explore the most effective methods and explain how to add texting capabilities to your business phone system.

9 effective ways to send texts from your computer

There are several ways to send text messages without needing your phone. Let’s look at the most common options and how they work.

1. Online texting platforms like Netmill

If you send a large number of texts, an online platform is the most reliable choice. Services like Netmill  provide robust features designed for business use. Not only can you send messages at scale, but you can also automate replies and manage conversations across teams.

Key features include

  • Mass texting to thousands of contacts

  • Scheduled messages for future campaigns

  • Auto-replies triggered by keywords

  • Multi-user support for team collaboration

To get started
First, sign up for Netmill 
Then log in to your dashboard
Next, add or import your contacts
Finally, compose your message and send or schedule it

Because these tools also integrate with CRMs and email platforms, they are perfect for businesses that need flexible, scalable communication.

2. Use Windows Phone Link

If you’re a Windows user, Microsoft’s Phone Link app lets you pair your Android or iPhone with your PC. This allows you to send and receive texts on a full keyboard, which makes typing much easier.

Setup instructions
Start by opening Phone Link on your PC
Then connect your phone using the QR code
After pairing, navigate to Messages and start typing

Although this tool works best with Android, iOS support continues to improve. Additionally, you can send media and emojis directly from your desktop.

3. Use the Messages app on a Mac

If you’re already using Apple devices, you can take advantage of the Messages app on macOS. With it, you can send both iMessages and SMS texts directly from your Mac.

To enable this feature
Go to Settings > Messages > Text Message Forwarding on your iPhone
Then select your Mac as an approved device
After that, open Messages on your Mac and sign in
Begin your conversation by clicking New Message

However, if you’re planning a business texting campaign, you’ll need Apple’s business messaging tools—not the default app.

4. Try Google Messages for Web

If you use an Android phone, Google Messages for Web is another great solution. It enables you to handle SMS and RCS (Rich Communication Services) directly from your browser.

Steps to connect
First, open Google Messages on your phone
Then tap on “Device pairing”
Next, go to messages.google.com/web on your computer
Scan the QR code to link your devices

Once connected, you can text from your desktop instantly. Keep in mind that RCS features may vary depending on your mobile carrier.

5. Use Google Voice

With Google Voice, you get a free U.S.-based number that supports calls, texts, and voicemail. It’s great for small businesses or one-on-one messaging, though it’s not designed for mass texting.

How to get started
Log in to your Google account
Navigate to the Messages section in Google Voice
Click “Send a new message” and enter a number
Type your text and click Send

Be aware that this service is only available in the U.S., and using it for mass messages could lead to account suspension.

6. Send messages via email-to-SMS

If you’re comfortable using email, many carriers and business texting platforms allow you to send SMS via email. This method works well for alerts and quick updates.

To use this method
Open a new email
In the “To” field, enter the phone number plus the carrier domain (e.g., 1234567890@vtext.com)
Write your message
Click Send

However, responses may not always be reliable, and messages are often limited to 160 characters.

7. Use VoIP services like Teams

VoIP platforms such as Teams or Google Voice often include texting features. These apps let you send SMS from a computer using an internet connection.

Steps to follow
Download and install your VoIP app
Sign up or log in
Get a VoIP number if needed
Compose your message and send it

Even though basic features are free, more advanced tools like automation or analytics may require a paid plan.

8. Use free SMS websites

Free SMS services like OpenTextingOnline or AfreeSMS allow you to send messages without creating an account. They are useful in emergencies or for casual use.

Things to consider
These services don’t support multimedia or group texts
Privacy and delivery may be unreliable
Replies may require providing your email

As a result, they’re not recommended for business communication.

9. Use carrier websites and apps

Finally, many mobile carriers allow texting through their online portals. For example, Verizon and AT&T offer desktop messaging tools for their users.

To send messages this way
Log in to your carrier’s site
Find the “Messages” or “Text Online” section
Type your message and hit Send

Some carriers also offer desktop apps, such as T-Mobile DIGITS, which make texting from a computer more seamless.

Choosing the right solution

Selecting the best texting method depends on your goals.

  • If you’re texting friends or family, use built-in tools like Phone Link, Google Messages, or iMessage

  • If you’re managing customer outreach, go with a dedicated business platform like Netmill Engage

Because business texting requires reliability and scalability, consumer-grade options usually won’t be enough.

How is texting from a computer different?

Computer-based texting offers several distinct advantages over traditional SMS.

  • It uses internet gateways instead of mobile carrier networks

  • Messages can be sent faster and in bulk

  • Subscription plans often reduce costs

  • Encryption like HTTPS adds security

  • Built-in analytics help track performance

Consequently, businesses can communicate more securely, efficiently, and affordably using internet-based platforms.

Best practices for texting from your computer

Although each platform differs, some rules apply across the board. Always follow best practices to ensure your messages are effective and compliant.

1. Get consent first
Before you send marketing texts, be sure to get clear permission. Let recipients know what to expect and how to unsubscribe easily.

2. Avoid spam
Over-messaging can frustrate users. Instead, send personalized, relevant content based on preferences and behavior.

3. Stay compliant
Understand and follow laws such as the TCPA and CAN-SPAM. Include your business name, honor opt-out requests, and respect timing guidelines.

4. Write clear, concise messages
Keep messages short and easy to understand. Use a professional but friendly tone that reflects your brand voice.

Final thoughts

Sending texts from your computer is no longer just a convenience—it’s a powerful tool for both personal and professional communication. Not only can you manage conversations more efficiently, but you can also scale your efforts with less effort and cost.

To make the most of this capability
Choose a trusted platform like Netmill.
Netmill has also been recognized as one of the top SMS marketing companies by DesignRush, a leading platform for discovering the best digital marketing agencies
Follow legal guidelines and obtain consent
Use clear, value-driven messages
Segment and personalize your outreach
Continuously measure performance and refine your strategy

For more information, explore Netmill platform or contact us to speak with an expert.